If you’ve ever created a complex Word document, you’ve probably run into these frustrating problems where you just can’t align a bullet or paragraph of text correctly or the text keeps showing up on another page when you need it. the same wavelength.
To solve these types of problems, it is sometimes necessary to manually change the format of the document. In Word, the text of the document is stored separately from the format. This is good because it makes it easy to change the format without losing text.
In this article, I will tell you how to display formatting marks in Word documents. These formatting marks include tabs, hyphens, spaces, paragraph marks, hidden text, page breaks, and more. I’ll also talk about another Word feature called Reveal format, which allows you to see all the formatting applied to any selected text.
Show formatting marks
There are two ways to display the formatting or paragraph marks in Word: using the button on the Paragraph tape or going to Word – Choices. The last method will show formatting marks all the time for all documents. With the button you can toggle the display of marks and this only affects currently open documents.
To see paragraph marks in Word, click the welcome on the ribbon, and then click the paragraph mark in the Paragraph section.
As an example, I have text here in Word with basic formatting:
Now if I click the button above I instantly see all the formatting marks in the document.
The lines with the arrow pointing to the right are tabs and the individual points are spaces. Hidden text is underlined with a dotted line and the page break appears at the bottom. If you want to show a particular format mark all the time, you can do so by clicking To deposit and so Choices.
Now click Monitor in the left menu and you will see a section called Always display these format marks on the screen.
At the bottom of the list, you can also choose to show all formatting marks if you want. Now let’s talk about the disclosure format option in Word.
In addition to displaying paragraph marks and formatting in a Word document, it is sometimes useful to see what type of formatting has been applied to the text. It is a bit similar to HTML and CSS, if you are familiar with these web protocols.
To reveal the formatting in Word, just press SHIFT + F1 and a docked dialog window will appear on the right side of the screen.
Now click anywhere in your document or select a text and you can see all the applied formatting, including font, language, effects, etc. It will also tell you the formatting applied to the paragraph and section. This is really useful if you need to see exactly what format has been used to produce a certain look of the text.
It’s also worth noting that the blue links in the dialog are clickable. So let’s say you want to change the font, just click SOURCE OF CHARACTER and that will bring up the Character font dialogue.
The same applies to Effects edit, Alignment, Bleeding, Spacing, Marginsetc. This is another great way to change the formatting on a selected piece of text that can get you in trouble. These are pretty much all the ways that you can change the formatting or view the formatting in a Word document. If you have any questions, feel free to comment. Enjoy!
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